AccessIntermediate
Quarterly access-review reminder to system owners
On a schedule, read your systems list from a Sheet and email each system owner a reminder to complete their quarterly access review.
SheetsGmail
SecurityIT adminLean IT team
Workspace Studio for IT admins
Google Workspace Studio recipes
Practical, verified automations for IT teams — onboarding, offboarding, helpdesk, access reviews, reporting, and more — built from documented Workspace Studio starters and steps.
Every recipe links to Google's official source and shows when it was last verified. Build them yourself in your own Workspace — CertPilot never connects to your tenant.
- Free
- → No login
- Source
- → Google first-party
- Output
- → Recipes + blueprints
How to read these recipes
These recipes describe how to build automations in Google Workspace Studio yourself. CertPilot does not connect to, authenticate against, or run anything in your Google Workspace. Every recipe uses only documented Workspace Studio starters and steps, links to Google's official source, and shows when it was last verified. Workspace Studio test runs take real actions — always test with safe data first.
- Verified recipes
- 17
- Categories
- 10
- Apps covered
- 9
- Starters used
- 4
Filter / Verified recipes
Find a recipe to build
Search the verified recipe set and narrow it by category, audience, app, or difficulty. Every recipe uses only documented Workspace Studio steps.
- Recipes
- → 17 verified
- Build
- → In your own Workspace
Showing 17 of 17 recipes
AlertsIntermediate
Important form response logged and escalated to an existing Chat space
When a Form response arrives, log it to a Sheet and post to an existing Chat space only when its priority field meets your escalation rule.
Forms (starter)SheetsChat
IT adminHelpdeskLean IT teamMSP
Email triageAdvanced
Inbound email triage with Google Gemini (classify, then label)
When a shared-mailbox email arrives, have Google Gemini classify it, then branch and apply a Gmail label. For replies, draft rather than auto-send.
GmailGemini
HelpdeskIT adminLean IT team
HelpdeskIntermediate
Helpdesk first-response draft with a mandatory human send
When a support email arrives, use Google Gemini to draft a first response from approved guidance, then leave it in Gmail for a human to review and send.
GmailGemini
HelpdeskIT adminLean IT team
HelpdeskStarter
Helpdesk request intake (log to a Sheet, notify Chat, acknowledge by email)
When a helpdesk request form is submitted, log it to a Sheet, post it to your helpdesk Chat space, and email the requester an acknowledgement.
Forms (starter)SheetsChatGmail
HelpdeskIT adminLean IT team
OffboardingStarter
Offboarding evidence capture (log the departure and notify the review owner)
When a departure form is submitted, log it to a tracking Sheet and notify the access-review owner. Records and notifies — it does not change any account.
Forms (starter)SheetsChat
IT adminSecurityLean IT team
OffboardingIntermediate
Secondary-calendar ownership reminder before an account is deleted
On a schedule, read upcoming departures from a Sheet and remind each owner to verify secondary-calendar ownership before account deletion.
SheetsGmailTasks
IT adminSecurityLean IT team
OnboardingStarter
Existing Chat-space onboarding notification and admin follow-up
When someone joins an existing Chat space, send the newcomer a welcome message, notify the space, and create a personal follow-up task for IT.
ChatTasks
IT adminHelpdeskLean IT team
OnboardingIntermediate
New-hire welcome pack (welcome email, Drive folder, induction meeting)
When an onboarding form is submitted, send the new hire a welcome email, create a Drive folder, and book an induction meeting.
Forms (starter)GmailDriveCalendar
IT adminHelpdeskLean IT team
OnboardingStarter
Onboarding readiness handoff between the hiring manager and IT
When a manager submits an onboarding request, log the readiness details, notify the IT handoff space, and confirm receipt by email.
Forms (starter)SheetsChatGmail
IT adminHelpdeskLean IT team
RenewalsIntermediate
New renewal intake with a logged record and review meeting
When a renewal is submitted through a Form, add it to a Sheet, schedule an internal review meeting, and confirm the handoff by email.
Forms (starter)SheetsCalendarGmail
IT adminLean IT teamMSP
RenewalsIntermediate
Renewal reminder from a renewals Sheet
On a schedule, read a renewals Sheet, filter to renewals due soon, and email or Chat-notify the responsible owner for each one.
SheetsGmailChatTasks
IT adminLean IT teamMSP
ReportingStarter
Monthly IT evidence checklist Doc and owner reminder
On a schedule, create a monthly evidence-checklist Doc and email the IT owner a link and due date for the manual review.
DocsGmail
IT adminSecurityLean IT teamMSP
ReportingIntermediate
Weekly ops summary posted to a Chat space (Google Gemini)
On a schedule, read a status Sheet, have Google Gemini summarize it, and post the digest to an existing Chat space for your team.
SheetsGeminiChat
IT adminLean IT teamMSP
SecurityIntermediate
External-sharing register review reminder (from a maintained Sheet)
On a schedule, read a maintained register of externally shared items and remind each owner when a sharing review is due.
SheetsGmail
SecurityIT adminLean IT teamMSP
Vendor managementStarter
Vendor intake register with owner notification and requester receipt
When a vendor intake Form is submitted, add the vendor to a review Sheet, post the handoff to Chat, and email the requester a receipt.
Forms (starter)SheetsChatGmail
IT adminSecurityLean IT teamMSP
Vendor managementIntermediate
Vendor security-review reminder from a maintained review register
On a schedule, filter a vendor-review Sheet to due records and email each internal owner a focused security-review reminder.
SheetsGmail
SecurityIT adminLean IT teamMSP
Method / Verification
How these recipes are built
Documented Workspace Studio capabilities, normalized into a practical build guide — never invented.
- 01Each recipe uses only starters and steps documented in Google's official Workspace Studio help — no invented capabilities.
- 02Every recipe is human-verified against that source, links to it, and shows when it was last checked. Anything unconfirmed is held back.
- 03Recipes are normalizedinto the same shape: starter, steps, variables, apps, a "Describe it with AI" instruction, prerequisites, limits, and a test procedure.
- 04The Flow Blueprint Builder composes a draft from your inputs using only those same verified building blocks — deterministically, never with AI.
Reference / FAQ
Frequently asked questions
What is this?
A free library of verified Google Workspace Studio automation recipes for IT admins, helpdesk, security, lean IT teams, and MSPs — plus a builder that drafts a blueprint from your inputs.
Does CertPilot connect to my Google Workspace?
No. These are instructions and blueprints you build yourself in Google Workspace Studio. CertPilot does not connect to, authenticate against, read, or run anything in your Workspace.
Are the recipes accurate?
Every recipe uses only starters and steps documented in Google's official Workspace Studio help, links to that source, and shows when it was last verified. Anything unconfirmed is held back.
What is the 'Describe it with AI' instruction?
Google Workspace Studio can build a flow from a plain-language description you type into its 'Describe it with AI' box. Each recipe gives you a draft instruction to paste there. That Gemini feature is Google's — CertPilot's tools are not AI.
Will a test run affect real data?
Yes. Workspace Studio test runs take real actions — they really send messages, update files, and book meetings. Always test with safe or dummy data, a test recipient, and a test Sheet or Chat space first.
Can Workspace Studio create accounts or Chat spaces?
No. It cannot provision or deprovision Google Workspace accounts, and it cannot create a Chat space — recipes post to an existing space. These recipes record, notify, and organise; they do not change account permissions.
From recipes to evidence
Want this personalized to your own IT stack?
CertPilot keeps registers of the vendors, renewals, systems, and people your team actually manages — and turns checks and registers into management-ready evidence reports. Tell us which workflows you would want packaged for your team.